Description

What if your administrative gifts could directly fuel life change?

Behind every thriving ministry is someone creating clarity, removing obstacles, and helping leaders stay focused on what matters most. That’s exactly what this role is about.

As the part time Executive Administrative Assistant, you’ll support the Willow Huntley Campus Pastor and Pastor of Multiplication—freeing them up to invest in people, develop leaders, and expand the impact of the church. Your work will quietly—but powerfully—help make all of that possible.

Why This Role Matters

When this role is done well:

Pastors are focused on people, not logistics
Volunteers are thriving, equipped, and making a difference
Ministry runs smoothly, proactively, and with excellence
More people are reached, cared for, and discipled

You’re not just managing tasks—you’re helping create the conditions where ministry can flourish.

What You’ll Do

Build and lead a volunteer team by recruiting, onboarding, and developing administrative volunteers
Bring order and clarity through calendar management, communication, and organization
Coordinate key moments like meetings, events, and ministry gatherings with excellence
Keep projects moving by anticipating needs and solving problems early
Support day-to-day operations including data entry, purchase card reconciliation, and logistics

The Details

Part-time (20 hours/week), Monday - Thursday
Salary range is $26,800 - $36,500 and will depend upon experience, skillset and/or education
Primarily based at the Willow South Barrington Campus
Some flexibility for events and key ministry moments

Requirements

Who You Are

Organized, detail-oriented, and able to juggle multiple priorities
Proactive—you anticipate needs instead of waiting to be asked
Relational—you enjoy building and encouraging people
Discreet and trustworthy with confidential information
Motivated by purpose—you want your work to make a difference

What You Bring

Experience supporting leaders, teams, or ministries
Strong communication and time management skills
Ability to manage details without losing sight of the bigger picture
Comfort with tools like Google Workspace (or willingness to learn)
A heart for the local church and a growing, authentic faith
Alignment with Willow’s beliefs and values
Willing to be a regular attender of a Willow church campus

Ready to Make an Impact?

If you love helping others succeed, thrive on organization, and want your work to contribute to life change, we’d love to hear from you.

Apply today and help create the space where ministry happens.

Willow Creek Community Church

Ministry Executive Administrative Assistant