Job Overview

The role of Kitchen Administration Assistant is the right hand person of the Food Service Manager, helping ensure the kitchen runs smoothly while also keeping the manager organized, accountable, and ahead of deadlines. Serves in a back up capacity to the Kitchen 1 Assistant and Kitchen Logistics Assistant, making sure that there is always coverage for all Kitchen roles. Because every meal and every interaction reflects our mission, we measure success not only by completed tasks but by faithful stewardship, teamwork, and reliability.

Essential Duties & Responsibilities

Manage the Food Service Manager's calendar by scheduling meetings, coordinating appointments, and providing timely reminders to maximize preparedness and efficiency
Schedule recurring meetings, preventative and ongoing maintenance, routine checks, and ministry deadlines proactively to minimize scheduling conflicts and last-minute changes
Maintain organized administrative systems, records, and documentation to support daily operations
Assist with inventory management by monitoring supplies, preparing purchase requests, and maintaining organized, inspection-ready food storage areas that meet food safety and ministry standards
Receive, organize, and responsibly steward food donations to maximize available resources
Provide administrative, logistical, and operational support to the Food Services team while adapting to changing daily priorities
Communicate professionally with staff, volunteers, vendors, and other departments to foster collaboration and teamwork
Identify and implement opportunities to improve organization, communication, processes, and operational efficiency
Demonstrate flexibility by assisting with kitchen, logistics, and administrative responsibilities as needed
Maintain confidentiality when handling sensitive personnel, operational, or ministry information
Demonstrate dependable attendance, punctuality, and timely completion of assigned responsibilities
Model a servant-hearted attitude by approaching every responsibility with humility, excellence, and a commitment to the ministry's mission
Perform other duties as assigned

Qualifications

Experience & Skills

High school diploma or equivalent required
Two years of commercial or professional kitchen experience preferred
Previous experience in a faith-based organization preferred
Proficient with Apple applications (Pages, Numbers, Keynote), Google Workspace, Notion, Canva, and other common office technologies
Ability to prepare reports, create task lists, follow instructions, and interpret vendor contracts
Food Handler's Certification, or the ability to obtain one within 30 days of employment
Valid driver's license with an acceptable motor vehicle record required

Physical Requirements

Comfortable working in a busy, public-facing environment
Ability to stand for extended periods
Physically capable of lifting and transporting up to 50 lbs independently, and handling heavier loads with appropriate assistive equipment or team assistance
Ability to safely operate a pallet jack

Personal Attributes

Humble, approachable, and servant-hearted with professional maturity and integrity
Strong communication, organization, and time management skills
Detail-oriented with the ability to manage multiple priorities in a fast-paced environment
Self-motivated, adaptable, and an effective problem solver
Ability to work collaboratively across departments while maintaining confidentiality

Additional Qualifications

Upholding a close and growing relationship as a disciple of Jesus Christ

Our Benefits

We offer an excellent Total Rewards benefit package that includes over 3 weeks’ Paid Time Off plus Holidays to start, as well as Health Reimbursement Benefit of up to $800 per month, Parental Leave, Life Insurance, Retirement Plan with matching, and more.

OurCalling

Kitchen Administrative Assistant - Christian Ministry