Spanish Ministry Administrative Assistant

Job Description

To provide administrative and volunteer support to projects and volunteer teams within the Spanish Campus that

further NPHX Church’s efforts to REACH & EQUIP people with the Gospel of Jesus Christ.

QUALIFICATIONS FOR THE POSITION (SKILLS, EXPERIENCE, & EDUCATION)

• 1–2 years of administrative experience.

• Experience in scheduling, organization, communication, and other administrative areas.

• Basic skills in social media management and content posting.

• Familiarity with slide editing software (ProPresenter, Canva) and basic audio or podcast editing is a plus.

• Highly organized with strong attention to detail and accountability for quality.

• Ability to manage multiple tasks simultaneously.

• Proficiency in software such as Excel and Word.

• Preferred experience with Planning Center Online and ProPresenter, and social media.

• Spanish fluency required; bilingual (Spanish/English) preferred.

• Highly relational with the ability to interact well with a variety of people and circumstances.

• Excellent verbal and written communication skills.

• Ability to effectively manage conflict or sensitive situations.

• Coachable and a strong team player.

• Self-motivated with a commitment to excellence.

• Ability to appropriately handle confidential information.

• A committed Christian living a life of obedience with beliefs consistent with NPHX Church’s statement of faith.

• Must be, or be willing to become, a member of NPHX Church.

SPECIFIC JOB RESPONSIBILITIES (Evaluation criteria based on these responsibilities listed on review forms)

• Support the Spanish Campus Pastor with scheduling meetings, email communication, calendar organization,

and general task coordination as needed.

• Manage expense reports, PEX card purchases, receipts, and purchase orders.

• Maintain and organize ministry documents and digital records (PCP, PCO, PCG, Google Workspace, etc.).

• Provide administrative support to key volunteer leaders as directed.

• Assist with scheduling and sending communications to Sunday volunteers.

• Help prepare materials and supplies needed for volunteer teams.

• Support ministry team leaders with basic administrative tasks (forms, schedules, and reminders).

• Maintain the database of first-time guests and help track follow-up steps.

• Support volunteers assisting in guest follow-up and retention strategies.

• Input and update programming details for Sunday services and events in Planning Center (PCO).

• Provide logistical support for key events such as Easter, Mother’s Day, Father’s Day, Thanksgiving,

Christmas, monthly breakfasts, and group events.

• Collaborate with other ministries—especially NPHX Kids and Students—to coordinate event planning, family

onboarding, and engagement as we work together across ministries.

• Serve as a point of contact and support for volunteer teams during Sunday services and special events,

helping maintain smooth operations and volunteer engagement.

Facility & Supplies Organization

• Keep ministry rooms organized, clean, and stocked with necessary materials.

• Communicate supply needs in advance and assist with preparation for ministry spaces.

• Assist with basic social media posting and coordination to promote Spanish Campus events and ministry

• Support media needs such as editing slides for Sunday services and helping prepare