Office Administrative Specialist

Location: Onsite in Purcellville, VA (Local candidates preferred) Job Type: Full-Time Compensation: $41,600 to $46,800 Benefits: Benefits package available for full-time employees Schedule: Monday–Friday | 8:30 am to 5 pm

ABOUT US For over 50 years, Intercessors for America (IFA) has united believers in prayer and action for the nation. Our mission is to inform, connect, and mobilize people of faith to pray for our leaders and government, championing biblical values such as religious freedom, life, and family.

WHAT YOU’LL DO

• Maintain accurate donor, grant, volunteer, and constituent records in Salesforce and other systems; import, update, and export data, create Mail
• Merge using Microsoft Excel and Word, and support data integrity for fundraising and outreach initiatives.
• Answer phones, assist callers, and provide prayerful support when appropriate; attend staff meetings and assist with additional office tasks to ensure smooth operations.
• Assist the Finance Department with grant and donation processing, prepare Microsoft Excel reconciliation spreadsheets, research and resolve data discrepancies, and support accurate financial reporting, grant documentation, and donor stewardship.
• Prepare and process weekly mailings using mail insert machines; assist with special mailings as needed.
• Operate postage and labeling machines to prepare envelopes and packages for delivery.
• Organize storage rooms and units; maintain inventory records; assist with lifting and moving mail trays and boxes.

WHAT YOU’LL BRING

• High school diploma or GED required; Associate's degree in Business, Accounting, Finance, or a related field preferred.
• 1-3 years of administrative, office support, finance or customer service experience preferred, including database entry.
• Proficiency in Microsoft Office Suite, including Microsoft Excel, Word, and Mail Merge; experience with Salesforce or other CRM software preferred.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Excellent written, verbal, and interpersonal communication skills.
• Demonstrated ability to work independently, manage multiple priorities, and meet deadlines in a fast-paced environment.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
• Strong Christian faith and willingness to participate in prayer with staff, volunteers, donors, and community partners, consistent with the organization's mission.
• Ability to lift and move mail trays, packages, and office supplies up to 25 pounds.
• Must reside within a reasonable commuting distance of the office.

WHY YOU'LL LOVE THIS ROLE

• Make a meaningful impact by supporting a national Christ-centered ministry dedicated to prayer and biblical values.
• Enjoy a diverse role that combines customer service, administrative support, finance, database management, office operations, and mail services.
• Join a collaborative team that values integrity, service, teamwork, and operational excellence.
• Grow your skills while gaining experience in nonprofit administration, finance support, Salesforce, grant administration, and office operations.
• Work in a supportive environment where your contributions help advance a mission that impacts communities across the nation.

APPLY TODAY If you're a highly organized, detail-oriented professional who enjoys customer service, administrative support, finance, and office operations, we'd love to hear from you. Bring your skills, heart for service, and commitment to excellence to a role where your work truly makes a difference. Apply today and become part of the Intercessors for America (IFA) team!