Executive Assistant

Key Responsibilities

• Manage and optimize the Lead Pastor’s complex and evolving calendar, ensuring alignment with strategic priorities
• Oversee and filter incoming communication (email, calls, in-person requests), responding or escalating with discernment and urgency
• Serve as a gatekeeper and liaison, ensuring the Lead Pastor’s time and attention are directed toward the highest-impact opportunities
• Serve as a trusted liaison to the Lead Pastor’s family, providing administrative and logistical support while coordinating communication with professionalism, discretion, and clear boundaries
• Prepare, draft, and manage high-level correspondence on behalf of the Lead Pastor with professionalism and clarity
• Plan, coordinate, and execute meetings with intention—ensuring agendas, materials, and follow-ups drive outcomes
• Anticipate needs, identify potential conflicts or bottlenecks, and proactively provide solutions
• Develop, organize, and maintain a comprehensive sermon archive system for the Lead Pastor, ensuring messages and supporting materials are accessible, searchable, and well-preserved
• Coordinate guest speaker logistics, including communication, travel, and accommodations
• Maintain organized digital and physical systems that support efficiency and accessibility
• Handle sensitive and confidential information with the highest level of discretion
• Provide additional support as needed to ensure continuity, alignment, and execution of priorities

This description is not all inclusive, and other duties may be assigned as necessary.

Who You Are

• You are a committed follower of Jesus Christ, actively pursuing spiritual growth and living a life aligned with biblical truth
• You view organization, administration, and support as ministry—a meaningful way you contribute to the mission of the Church
• You are highly discerning and think ahead, anticipating needs and addressing them before they become problems
• You bring solutions, take initiative, and operate with confidence without waiting for constant direction
• You are calm, steady, and resourceful under pressure, able to navigate a fast-paced and high-responsibility environment
• You communicate clearly, directly, and professionally, both written and verbal
• You carry a high level of professionalism, discretion, and interpersonal maturity, and are trusted with sensitive information
• You are detail-oriented but understand how your work supports larger priorities and outcomes
• You are comfortable supporting a strong, decisive leader and can operate with alignment, trust, and adaptability
• You value accountability, follow-through, and excellence

Qualifications include:

Required:

• 5+ years of experience supporting a senior executive or C-suite leader in a high-capacity, fast-paced environment
• Demonstrated ability to operate with high levels of discretion, professionalism, and sound judgment in environments requiring confidentiality and trust
• Proven experience managing complex calendars, competing priorities, and high-volume communication with accuracy and efficiency
• Strong organizational and time management skills with the ability to anticipate needs and follow through without oversight
• Excellent written and verbal communication skills with the ability to represent senior leadership clearly and professionally
• High level of executive presence and interpersonal maturity, with the ability to engage confidently with internal and external stakeholders
• Ability to operate with urgency, adaptability, and composure in a dynamic environment
• Proficiency with Mac-based systems and comfort navigating a variety of digital tools and platforms
• Alignment with Embassy City Chu