Program & Office Assistant

Are You the One Who Keeps Things Moving Smoothly?

Do you love helping behind the scenes to make ministry happen? Are you organized, tech-savvy, and happy to support a mission that serves vulnerable children? Do you thrive when no two days look the same—and are you willing to roll up your sleeves for anything from filing papers to writing a newsletter?

If so, we’d love to meet you.

Calvary Children’s Home has provided safe, stable, and loving Christian homes for children in need for nearly 60 years. As our Program & Office Assistant, you’ll play a vital behind-the-scenes role in helping our team stay focused on the heart of our mission: giving kids a future filled with hope.

What You'll Be Part Of

You’ll join a close-knit, faith-driven team where everyone pitches in. Your work supports Calvary’s outreach, administration, and day-to-day operations. You’ll report to the Director of Finance & Development, but you’ll collaborate with just about everyone.

We’re looking for someone who is:

• Rooted in their Christian faith and aligned with Calvary’s Statement of Faith and Statement on Marriage and Gender
• Organized, proactive, and great at juggling details
• Flexible and servant-hearted—willing to take on both creative and mundane tasks
• A confident communicator, especially in written form
• Comfortable working independently and managing priorities

Your Day-to-Day Will Include:

• General Office & Guest Support
• Welcome visitors, answer phone calls, and assist with general donation drop-offs
• Handle filing, document prep, printing/copying, and supply management

• Event Coordination
• Support the preparation for various events, activities and gatherings
• Coordinate event details and ensure facilities are prepared

• Development & Communications Support
• Help with letter and email campaigns
• Assist with donor database (Blackbaud/RAISE) entries and gift receipting
• Create simple graphics, emails, or newsletters (Canva and Mailchimp experience helpful)
• Coordinate social media posts and content calendars

• Administrative & HR Assistance
• Collect and process staff timesheets
• Maintain records of staff time off and benefits usage
• Assist with expense reports and serve as liaison to business manager on HR needs
• Print and copy curriculum and materials for children’s classes

• Ministry-Wide Flex Support
• Help with campus events and tours
• Provide seasonal support (especially November–January)
• Step in where needed—"that’s not my job" doesn’t fly here

Qualifications Snapshot

Must-Have:

• Administrative or office support experience
• Strong Microsoft Office skills (Word, Excel, Outlook)
• Excellent organization, multitasking, and time management skills
• Strong communication skills, both verbal and written
• A heart for children and alignment with Calvary’s Christian mission and values

Nice-to-Have (or Willing to Learn):

• Experience with Blackbaud or other CRM platforms
• Canva and Mailchimp or similar tools
• Understanding of faith-driven nonprofits

Why This Role Matters You may not be in the spotlight, but you help keep the gears turning so our team can focus on caring for the children in our home. Your gifts of administration, encouragement, and faithfulness are vital to our mission.

Ready to Apply? If this sounds like a role where your gifts and God’s calling meet, we’d love to hear from you.