Job Details

Job Location: Calvary Church and Day School - Winston-Salem, NC 27104

Position Type: Full Time

Job Category: Administrative Assistant

SUMMARY STATEMENT

Assist the Director of Support Services by attending to office needs in order to provide a clean and prepared facility that is adequate for the activities of all ministries of the church.

DUTIES AND RESPONSIBILITIES

Essential:

Coordinates with housekeeping on ensuring proper supply inventory
Submit requests for police officer presence at ministry events
Approve background checks for ministry volunteers
Manage invoicing for Cintas Facility Services
Coordinate and schedule bus repairs with vendor
Schedules the emptying of compactor at the Peace Haven Campus
Assist Director of Support Services with various clerical duties such as telephone calls, correspondence and record keeping
Input facility work orders using eSpace
Order workroom supplies for office staff
Order supplies for postage meter and call for repairs
Coordinate response for immediate maintenance, housekeeping and setup requests
Account for purchases through Nexonia or pay request for the Support Services Team
Work with copier vendor on repairs and purchasing supplies
Assist the Director of Support Services with other duties as needed

Marginal:

Assist other departments within Support Services on a case by case basis
Retrieve copier counts from all copiers and maintain information in Google Sheets
Manage residential properties owned by Calvary including scheduling tenants for the properties
Maintain records of vehicle registration and inspection schedules
Filing as directed by the Director of Support Services
Update Staff telephone list

POSITION REQUIREMENTS OR STANDARDS

Good judgment in handling a variety of situations both in person and by radio/telephone.
Be capable and trustworthy in handling sensitive information in a confidential manner.
Have the ability to communicate clearly and simply.
Good people and relational skills.
Have the ability to make and keep commitments promptly.
Capable of thinking through the consequences of actions and understanding the effect of those actions on others.
Have the ability to address the needs of church members, staff and visitors in a pleasant, professional manner and with an attitude of service.
Flexibility in handling changes in work priorities and schedules.
Have the ability to perform the duties of this position without close supervision.

Calvary's statement of faith does not exhaust the extent of our beliefs. The Bible itself, as the inspired and infallible Word of God that speaks with final authority concerning truth, morality, and the proper conduct of mankind, is the sole and final source of all that we believe.

For purposes of Calvary's faith, doctrine, practice, policy, and discipline, please note that our final interpretive authority is the Holy Bible in meaning and application.

Qualifications

Calvary Baptist Church and Day School

Ministry Assistant Support Services FT